Photo Submissions


Please provide a caption or title with your photo submissions. When possible, give the names of the people in your photo from left-to-right. If it’s a a large group, you could say cast, ensemble, entourage, chorus, etc, rather than every name. Please provide photo credit when necessary.

It is better to submit a high quality full page or half page photo with one or two sentences about your upcoming event, exhibit or subject then it is to have 300-350 words accompanied by a small poor quality photo. Remember: bigger better photo, less words.

Front Cover Photos
Submissions should be high quality images that represent events or exhibitions that will take place during the issue dates of the magazine.These images should be at least 2625 pixels (8.75 inches wide at 300dpi) regardless of orientation (landscape or portrait). That dimension includes a bleed for cropping. Height is not as important, but must be taken into consideration. The minimum size for a full size front cover (vertical), requires a height of at least 3375 pixels (11.25 inches at 300dpi), along with a width of at least 2625 pixels (8.75 inches wide at 300dpi). Not all photos that meet the minimum size make a good front cover, but at least it gives your image a chance.

The live area of the front cover is 8.5” wide x 11” high (2550 pixels x 3300 pixels), but we need the extra image around the edges to allow bleeds for cropping, so please make sure the image is at least 8.75″ x 11.25″ high (2625 pixels x 3375 pixels). It is often helpful to have more/extra/excess background around the subject of your photo (person, group, artwork, building) that you are trying to show.

The best front covers are vertical (portrait orientation), but we can use horizontal (landscape) shots as well. If a photo is large enough, we can use a portion of a horizontal photo as a vertical on the cover. We have also used a panoramic photo to wrap the front and back covers. Having a couple cover options is important.

Feature or Calendar Photos
Submissions for feature stories or articles, or the event calendar can vary greatly in size and dimensions. They can be portrait or landscape orientation. It’s good to keep the cover image dimensions in mind. A full page vertical, allowing bleeds is 2625 pixels x 3375 pixels, but the images don’t have to be that large. Minimum images for use in stories or in the event calendar is probably about 1200 pixels x 1800 pixels (4 x 6 inches), but I would recommend that they be at least 7.5 inches wide.

When you are viewing in file explorer in icon view, your PC will tell you the size of your image, pixels x pixels, when you hover over the file icon or name. On a Mac, when you are viewing files in icon view, pixels x pixels shows up underneath the filename.filetype that is located below the icon. FYI – It is listed width by height.

Easy Math
What do pixels have to do with print [high-]resolution? Here is the math. If your image is 2200 pixels x 1500 pixels, divide both by 300 to get your inches at print resolution. So, 2200 divided by 300 = 7.5 inches and 1500 divided by 300 = 5 inches. Now you know where the numbers come from, right?

The majority of images I receive are unusable (75-80%). Most submissions are around 600 pixels x 300 pixels, which is 2” wide x 1” high in print. They may look great on your screen, or printed on your office printer, but will appear pixelated (like fuzzy rectangles) in the magazine. That means that pickings are slim when we look at photos. Besides that, a few of the groups don’t send any photos at all…that means never. Good photos gives your organization a better chance of being seen in the magazine, or on the front or back cover of the magazine.

Recommendation: Find a friend, staff or board member who owns a nice camera or a Smart phone and knows how to use it to take high-quality, high-resolution photos. Ask them to please take photos that are at least 2625 pixels x 3375 pixels. Set phone camera settings for 12MP which is 4032 x 3024 pixels. If you do the math, 4032 px/300dpi x 3024 px/300dpi = 13.44 inches x 10.08 inches, which is large enough. Emailing or texting photos by Smart phone is sometimes a problem, because the “Settings” are frequently set to reduce the size of the file (make the picture smaller), to send in emails or in texts. If all else fails, find a photographer who knows what they are doing. That really can make a big difference. It took me a few years to figure that out.

Comments are closed.

Polk Arts Alliance

PO Box 727 Bartow, FL 33831-0727 (863) 804-0494